Gfms Key Systems Manual =link= -

The GFMS™ (Global Facilities Management Software) manual, developed by Key Systems, Inc. , is the essential technical guide for managing high-security electronic asset control systems. This browser-based software serves as the central "backbone" for a facility's entire security infrastructure, including electronic key cabinets and lockers. Core Capabilities of the GFMS™ System

• System architecture and data flow diagrams.
• Role-based access controls (RBAC) and segregation of duties (SoD).
• Chart of accounts (COA) structures and validation rules.
• Batch processing schedules (e.g., payroll, accounts payable).
• Disaster recovery protocols and system backup frequencies.
• Audit trail mechanisms and retention policies.

5. Conduct a “No Surprises” Testing Day

Once per year, run a controlled test: Ask a junior staff member to perform a task using only the KSM. If they cannot do it successfully, the manual needs more clarity. gfms key systems manual

Real-Time Monitoring: Tracking events and alarms across all connected devices remotely.  Hardware Compatibility  System architecture and data flow diagrams

• Installation: The GFM system should be installed in accordance with the manufacturer's instructions and local electrical codes.
• Testing: The GFM system should be tested regularly to ensure proper operation.
• Maintenance: The GFM system should be maintained regularly to ensure optimal performance.

4. Use a Controlled Format

Do not keep the KSM as a loose Word document on a shared drive. Use: developed by Key Systems

Access Control Rules: The system uses a powerful "rules engine" to establish custom security protocols, such as requiring Dual or Triple PIN authentication before releasing high-value keys.